Dembrane · ussaama · Apr 6, 2026 · Apr 3, 2026 · Apr 3, 2026 · Apr 3, 2026
diff --git a/echo/AGENTS.md b/echo/AGENTS.md
@@ -234,6 +234,16 @@ Production uses webhook mode (`ASSEMBLYAI_WEBHOOK_URL`); polling is only a fallb
 
 The `agent/` directory contains the agentic chat service (LangGraph-based). It runs as a separate FastAPI service on port 8001. Agentic chat streams via `POST /api/agentic/runs/{run_id}/stream` — no Dramatiq dispatch. See `agent/README.md`.
 
+## Directus File Cleanup
+
+When removing a file reference from a user record (e.g. avatar, whitelabel logo), always delete the orphaned Directus file after clearing the reference. Pattern:
+
+1. Fetch the current file ID from the user record
+2. Update the user record to set the field to `None`
+3. Delete the file via `directus.delete_file(file_id)`
+
+Wrap all blocking Directus SDK calls in `run_in_thread_pool` (from `dembrane.async_helpers`) when used in async endpoints. See `server/dembrane/api/user_settings.py` for reference implementations in `remove_avatar` and `remove_whitelabel_logo`.
+
 ## Tech Debt / Known Issues
 - Some mypy errors in `llm_router.py` and `settings.py` (pre-existing, non-blocking)
 

diff --git a/echo/directus/sync/collections/operations.json b/echo/directus/sync/collections/operations.json
@@ -79,7 +79,7 @@
     "resolve": null,
     "reject": null,
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "84c38ea6-5d15-429f-8c24-9485d54ba7be"
+    "_syncId": "615a54cd-a72e-41ad-9403-9577c80280d6"
   },
   {
     "name": "Email Send Operation Failed Dutch",
@@ -93,7 +93,7 @@
     "resolve": null,
     "reject": null,
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "615a54cd-a72e-41ad-9403-9577c80280d6"
+    "_syncId": "84c38ea6-5d15-429f-8c24-9485d54ba7be"
   },
   {
     "name": "failed",
@@ -107,7 +107,7 @@
     "resolve": null,
     "reject": null,
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "eb6f8253-647f-4fb1-9010-e93594ba065e"
+    "_syncId": "8d8d787a-dbc4-44f9-9ab4-28e3f3d5f31c"
   },
   {
     "name": "failed",
@@ -121,7 +121,7 @@
     "resolve": null,
     "reject": null,
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "8d8d787a-dbc4-44f9-9ab4-28e3f3d5f31c"
+    "_syncId": "eb6f8253-647f-4fb1-9010-e93594ba065e"
   },
   {
     "name": "Filter Emails",
@@ -132,10 +132,10 @@
     "options": {
       "code": "module.exports = async function(data) {\n\n    const submissions = data.get_all_participants;\n    \n    // Filter submissions to only include those where email_opt_in is true\n    const filteredSubmissions = submissions.filter(sub => sub.email_opt_in === true);\n\n    // Create an array with email, project_id and an email_opt_out token for each submission\n    const result = filteredSubmissions.map(sub => ({\n        project_name: data.project_data[0].name || '',\n\t\tdefault_conversation_title: data.project_data[0].default_conversation_title || '',\n\t\tconversation_name: sub.conversation_id.participant_name || '',\n        email: sub.email,\n        project_id: sub.project_id || '',\n        token: sub.email_opt_out_token,\n        language: data.check_report_language[0].language || 'empty',\n        ADMIN_BASE_URL: \"{{ $env.ADMIN_BASE_URL }}\" || \"http://localhost:5173\",\n        PARTICIPANT_BASE_URL: \"{{ $env.PARTICIPANT_BASE_URL }}\" || \"http://localhost:5174\",        \n    }));\n    \n    return result;\n};"
     },
-    "resolve": "e101f00d-2fb8-4f40-9e0e-4d24da5bb1e9",
+    "resolve": "b8144cee-59f6-40d9-a849-dd0c639e4e31",
     "reject": null,
     "flow": "ec4e7ea5-72de-4365-b66f-d8f11b549495",
-    "_syncId": "efb3982e-5703-4c07-8982-a6e1b5218e4a"
+    "_syncId": "ca1ffbc5-cfce-4fb4-8f15-c128ea407d41"
   },
   {
     "name": "Filter Emails",
@@ -146,10 +146,10 @@
     "options": {
       "code": "module.exports = async function(data) {\n\n    const submissions = data.get_all_participants;\n    \n    // Filter submissions to only include those where email_opt_in is true\n    const filteredSubmissions = submissions.filter(sub => sub.email_opt_in === true);\n\n    // Create an array with email, project_id and an email_opt_out token for each submission\n    const result = filteredSubmissions.map(sub => ({\n        project_name: data.project_data[0].name || '',\n\t\tdefault_conversation_title: data.project_data[0].default_conversation_title || '',\n\t\tconversation_name: sub.conversation_id.participant_name || '',\n        email: sub.email,\n        project_id: sub.project_id || '',\n        token: sub.email_opt_out_token,\n        language: data.check_report_language[0].language || 'empty',\n        ADMIN_BASE_URL: \"{{ $env.ADMIN_BASE_URL }}\" || \"http://localhost:5173\",\n        PARTICIPANT_BASE_URL: \"{{ $env.PARTICIPANT_BASE_URL }}\" || \"http://localhost:5174\",        \n    }));\n    \n    return result;\n};"
     },
-    "resolve": "b8144cee-59f6-40d9-a849-dd0c639e4e31",
+    "resolve": "e101f00d-2fb8-4f40-9e0e-4d24da5bb1e9",
     "reject": null,
     "flow": "ec4e7ea5-72de-4365-b66f-d8f11b549495",
-    "_syncId": "ca1ffbc5-cfce-4fb4-8f15-c128ea407d41"
+    "_syncId": "efb3982e-5703-4c07-8982-a6e1b5218e4a"
   },
   {
     "name": "log environment vars",
@@ -213,7 +213,7 @@
     "resolve": null,
     "reject": null,
     "flow": "ec4e7ea5-72de-4365-b66f-d8f11b549495",
-    "_syncId": "e8274ad4-5844-42cd-8a6b-d40d08cf83d3"
+    "_syncId": "84852456-3f3a-4906-be94-8b750159883b"
   },
   {
     "name": "Report Not Published",
@@ -227,7 +227,7 @@
     "resolve": null,
     "reject": null,
     "flow": "ec4e7ea5-72de-4365-b66f-d8f11b549495",
-    "_syncId": "84852456-3f3a-4906-be94-8b750159883b"
+    "_syncId": "e8274ad4-5844-42cd-8a6b-d40d08cf83d3"
   },
   {
     "name": "Send Email Dutch",
@@ -256,9 +256,9 @@
       ]
     },
     "resolve": null,
-    "reject": "615a54cd-a72e-41ad-9403-9577c80280d6",
+    "reject": "84c38ea6-5d15-429f-8c24-9485d54ba7be",
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "ea78ec02-364d-4f18-80f8-ea5ac4c787ed"
+    "_syncId": "34fb6ee5-2813-484a-a1cc-f97de097509b"
   },
   {
     "name": "Send Email Dutch",
@@ -287,9 +287,9 @@
       ]
     },
     "resolve": null,
-    "reject": "84c38ea6-5d15-429f-8c24-9485d54ba7be",
+    "reject": "615a54cd-a72e-41ad-9403-9577c80280d6",
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "34fb6ee5-2813-484a-a1cc-f97de097509b"
+    "_syncId": "ea78ec02-364d-4f18-80f8-ea5ac4c787ed"
   },
   {
     "name": "Send Email English",
@@ -318,9 +318,9 @@
       ]
     },
     "resolve": null,
-    "reject": "920bd181-b2a2-4f0d-94dc-3b1a08c3f4ef",
+    "reject": "2b24450b-6a2e-4452-aba1-9814d17fef42",
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "3dbf2ea1-17f8-4bde-aa89-43278fe9a00f"
+    "_syncId": "9390ed2f-7dc6-4a6a-83da-2d87d478261d"
   },
   {
     "name": "Send Email English",
@@ -349,9 +349,9 @@
       ]
     },
     "resolve": null,
-    "reject": "2b24450b-6a2e-4452-aba1-9814d17fef42",
+    "reject": "920bd181-b2a2-4f0d-94dc-3b1a08c3f4ef",
     "flow": "17703446-fef0-49e9-bdc4-385db1311137",
-    "_syncId": "9390ed2f-7dc6-4a6a-83da-2d87d478261d"
+    "_syncId": "3dbf2ea1-17f8-4bde-aa89-43278fe9a00f"
   },
   {
     "name": "Trigger Email Flow",

diff --git a/echo/directus/sync/collections/policies.json b/echo/directus/sync/collections/policies.json
@@ -11,6 +11,10 @@
       {
         "role": "_sync_default_admin_role",
         "sort": 1
+      },
+      {
+        "role": null,
+        "sort": null
       }
     ],
     "_syncId": "_sync_default_admin_policy"

diff --git a/echo/directus/sync/snapshot/collections/prompt_template_preference.json b/echo/directus/sync/snapshot/collections/prompt_template_preference.json
diff --git a/echo/directus/sync/snapshot/collections/prompt_template_rating.json b/echo/directus/sync/snapshot/collections/prompt_template_rating.json
diff --git a/...mplate_preference/static_template_id.json → ...ectus_users/quick_access_preferences.json b/...mplate_preference/static_template_id.json → ...ectus_users/quick_access_preferences.json
@@ -1,34 +1,36 @@
 {
-  "collection": "prompt_template_preference",
-  "field": "static_template_id",
-  "type": "string",
+  "collection": "directus_users",
+  "field": "quick_access_preferences",
+  "type": "json",
   "meta": {
-    "collection": "prompt_template_preference",
+    "collection": "directus_users",
     "conditions": null,
     "display": null,
     "display_options": null,
-    "field": "static_template_id",
+    "field": "quick_access_preferences",
     "group": null,
     "hidden": false,
-    "interface": "input",
+    "interface": "input-code",
     "note": null,
     "options": null,
     "readonly": false,
     "required": false,
     "searchable": true,
-    "sort": 5,
-    "special": null,
+    "sort": 9,
+    "special": [
+      "cast-json"
+    ],
     "translations": null,
     "validation": null,
     "validation_message": null,
     "width": "full"
   },
   "schema": {
-    "name": "static_template_id",
-    "table": "prompt_template_preference",
-    "data_type": "character varying",
-    "default_value": null,
-    "max_length": 100,
+    "name": "quick_access_preferences",
+    "table": "directus_users",
+    "data_type": "json",
+    "default_value": [],
+    "max_length": null,
     "numeric_precision": null,
     "numeric_scale": null,
     "is_nullable": true,

diff --git a/echo/directus/sync/snapshot/fields/prompt_template_preference/date_created.json b/echo/directus/sync/snapshot/fields/prompt_template_preference/date_created.json
diff --git a/echo/directus/sync/snapshot/fields/prompt_template_preference/id.json b/echo/directus/sync/snapshot/fields/prompt_template_preference/id.json